MICC'09 Instructions to Authors

The Organizing Committee of the Malaysian International Cocoa Conference (MICC) 2009 welcomes all contributions relating to cocoa from upstream to downstream activities. Articles and contributions should however be original in nature and include information that has not been published elsewhere.

The Organizing Committee of the MICC 2009 will require an abstract for each contribution of technical or non technical papers either for oral or poster presentations. Selection for oral or poster paper by the Technical Committe will be based on the abstracts submitted. The author will be notified of their paper category either oral or poster as soon as the Technical Committee has finalised the selection.

The following are guidelines for preparation of abstracts for oral and poster presentation for technical and non-technical papers. The abstract should reach the Secretary of the Organizing Committee before 15^th December 2008 and the full paper before 4^th March 2009.

A softcopy of the abstract and the full paper should reached the Organizing Committee through e-mail attachement, diskette or CD in Microsoft Words documents formats as filename.doc or filename.rtf to ensure uniformity. The diskette or CD should clearly labelled with the author and title of the paper.

1. The abstract must be typed exactly as specified in these instructions so that it can be reproduced photographically. Abstracts will NOT be edited for typographical or scientific errors. Authors are responsible for editing their abstracts before submission.

3. Each abstract is limited to 400 words, which should reflect all informations regarding the full paper contents.

b. Authors’ names and speaker’s address : Type SPEAKERS’ initials and surname in CAPITAL LETTERS. For all other authors, capitalize only the initials and the first letter of surnames. Show current mailing address for speaker ONLY. Use standard abbreviations for addresses.

c. Text of abstract: Abstracts text should be typed on single spacing using Arial (font size = 10). A 2 cm margins at all boundaries should be maintained. Preferred formats for the text are .doc or .rtf.

B. GUIDELINES FOR THE FULL PAPER OF THE ORAL AND POSTER PREPARATION (TECHNICAL AND NON-TECHNICAL)

Full papers, figures, and tables must be typed single spacing on A4 paper (21.0 cm x 29.7 cm) with margins of at least 4 cm on the left, 2 cm on the right, 2 cm on the top and 2 cm at the bottom.

Each full paper must include an abstract of 400 words. The abstract must precede the text of the full paper. The full paper should not exceed 3,000 words including tables, figures and graphs. Each table, figure or graph is considered being equal to the number of words, which could have been typed in the equivalent space. Any contribution in excess of this length may not be published in the proceeding. Papers are considered to have been submitted in the final form after they have been fully checked for typographical and other errors.

The title of each full paper should be in capital letters and should be followed by the names and full mailing address (es) of author(s), including postal codes. It should be as short as possible and adequately reflect the contents of the paper.

A paper which reports the results of research should be divided into the following sections:

The author may combine Results with Discussions or omit one or more sections if not applicable e.g. a preliminary report on a research project which has not yet been concluded, need not include a section on conclusions.

Sectional headings should be centered and in capital letters while subsections (first order headings) should begin in the margin and should be underlined while second-order subheadings should be spaced within the paragraph, e.g.

Physical Analysis. The clay content in the soils under investigation exerted a significant effect on dry bean yields of cocoa.

Footnotes in the text should be avoided. However, if they are necessary they should be inserted at the bottom of the appropriate page and separated from the text by a horizontal line.

Scientific names in Latin should be italicized, e.g. Theobroma cacao L. Scientific names should always be supplied along with other common names used except for well-known cases. If the scientific name is repeated more than once, the generic name should be abbreviated and the authority’s name omitted, e.g. T. cacao.

When used, trade names for chemicals should be accompanied by their active ingredients.

Only units of measurement conforming to the metric system should be used but other units of measurement could be inserted in parenthesis.

Km	kilometer	Ha	hectare
g	Gram	cm³	cubic centimeter
J	Joule	1x	1ux

These must be drawn with black ink on white or light-blue tracing paper or feint blue-lined graph paper. Lettering should be in black ink except for the legends (titles), which should be typed on a separate sheet.

All digital photographs should be black and white and at least 300 dpi of resolution. Color photographs will not appear in the Proceeding but can be used in oral presentations. Each digital photograph must be clearly identified in MS Word. If photographs are not clearly identified, they risk omission from the Proceeding.

The size of figures, graphs or line drawings and the lettering should be such that they can be reduced to a scale of say ¼ without loss of clarity and legibility. They should appear on one side of the page only. Excessively, large diagrams (more than 21.0 cm x 29.7 cm size) should be avoided.

Legends (titles) to figures, graphs, line drawings or photographs should be typed on separate sheets with their appropriate reference numbers. A typewritten list of the titles of all illustrations should also be supplied.

Line drawings, graphs and photographs should be supplied separately, and attached to the full paper, with positions shown in the text as follows:

In reporting analysis of data, place emphasis on the scientific results of interest. Statistical techniques should be used selected to make sufficient use of relevant data, but must be appropriate to the design of experiments or surveys. The experimental design must be clearly described.

Tables should have descriptive headings which are sufficiently complete to permit their comprehension without requiring any reference to the text. Units of measurement should be at the top of the table or column.

Units, symbols or abbreviations in the table should agree with those used in the text.

Use a dash, -, when no observation was taken or was available and 0 for a zero reading or observation. Express values less than unity as 0.19 instead of .19.

Instructions appearing under subsections 8.3, 8.4 and 8.5 also apply to tables. Tables should be typed on separate sheets with legends.

Bibliographic references should be well verified. Only those cited in the text should be included in the list of references. References should be listed in alphabetical order of authors’ names and in order of dates of publication in the case of an author with more than one reference. When more than one reference is quoted for a given year by the same author, the letters a, b, c and so on should follow the year of publication, if possible in chronological order. References should contain the essential information that enables the reader to locate them.

Papers from journals and bulletins should be referred to as follows: (a) surname(s) and initials of author(s), (b) year of publication, (c) title of article, (d) name of journal or bulletin, (e) the volume and (f) page numbers, e.g.

SHORROCKS, V. M. (1997). The occurrence and correction of Boron deficiency. Plant and Soil 193: 121-148

Papers from Proceedings of Symposia, Conferences, Workshops, etc. should also specify the name, venue and year of the Symposium, Conference or Workshop, e.g.

ALIAS, A., MOHD SHAKRI, A. and KELVIN, L. (2001) A preliminary results on the establishment of cocoa black ants (Dolichoderus spp) in Sabah, Malaysia and their effect on cocoa pod borer (Conopormorpha cramerella) damage. Proc. 4^th APCE, Kuala Lumpur, Malaysia. pp. 113.

References to books should contain (a) the surname(s) of author(s) and initials, (b) year of publication in parenthesis, (c) the title of book italicized, (d) the edition and volume number if applicable, (e) place of publication and publishers, e.g.

SMYTH, A.J. (1975) Soils. In G.A.R.WOOD. COCOA 4th ed. London: Longman Publishers.

Anonymous references should be treated similarly to the above categories except that the word ANON shall replace the name of the author(s).

Articles that are “in press” may be listed only if they have been accepted for publication, and the name of the publication that has accepted them must be provided. Refer to unpublished data and personal communications parenthetically in the text, giving author’s initials as well as surname.

Oral presentation and discussions should preferably be in English and the organizers can accept no responsibility for making translations.

All papers should be presented by their authors or if not possible, by a person with a complete grasp of the subject and capable of replying to questions during the discussion session.

In order to ensure the smooth running of the sessions, speakers should not exceed the 10 minutes allowed and Invited Speakers the time limit of 30 minutes.

The Organizing Committee may decide that some contributors are best presented by poster exhibits during Poster Sessions, and contributors will be advised accordingly well before the Conference. Author(s) may, however, elect to present their contribution as a poster exhibit. Such a request is accepted by the organizers provided this preference is clearly stated on the Author’s abstracts when it is forwarded to the organizers.

Each poster exhibitor will be allocated a specified area of board. Posters exhibits will be mounted on these boards. The poster size should be 30 in x 40 in (762 mm x 1016 mm) either in portrait or landscape. Each author will be asked to attend his exhibit for a limited period at a specified time of a specified day. He will be expected to answer questions put to him by participants. Exhibits will be grouped according to sessions to which they refer and their titles will be listed at an appropriate location in the Conference Programme.

Each poster exhibit must carry the paper title and name(s) and address (es) of the author(s). Photographs in color or black and white, graphs, figures, maps and even models or pieces of apparatus can be mounted on boards. The organizers will arrange suitable areas for the demonstration of large pieces of equipment. Author(s) can offer duplicated or printed hand-outs, reprints and other information on the subject to their audience.